Hafsa Saleh For recruitment & staffing agency owners
Know which recruiters, clients and candidates actually make you money.
Your ATS already holds the answers. I turn it into a live owner dashboard and an automated Monday report, so you can see billings, recruiter performance and where placements leak, without anyone rebuilding numbers in Excel.
Built for perm and contract agencies with 2 to 20 recruiters, in Australia, the UK and the US. Works with data from tools like JobAdder and Bullhorn (via exports or API).
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What you get
Owner dashboard
Billings, placements, recruiter performance and pipeline conversion (CV sent → interview → offer → placement) in one live view.
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What you get
Automated weekly report
Delivered by email or Slack/Teams every Monday morning. No manual exports, no rebuilding numbers in Excel.
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What you get
Pipeline and follow-up automation
Follow-up reminders, "client gone quiet" alerts, timesheet chasers for contract desks, and database clean-up.
The recruitment KPIs I put in front of owners
Six numbers that answer the questions owners actually ask on a Monday.
| Metric | What it tells you |
|---|---|
| Billings per recruiter / desk | Who is profitable |
| CV sent → interview → offer → placement | Where placements leak |
| Fill rate and time to fill | Are you winning the jobs you take on |
| Offer acceptance and fall-offs | Money lost at the last step |
| Revenue by client | Which clients are worth the effort |
| Contract margin (contract desks) | Which contractors and clients earn most |
Sample dashboard
What an owner dashboard looks like: headline numbers up top, the pipeline from CV sent to placement below, and a breakdown by recruiter and client behind each one.
How it works
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Step 1
Reporting check
20-minute call on how you report today.
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Step 2
Data audit
What's in your ATS and spreadsheets, and what can be trusted.
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Step 3
Build
Dashboard and automations, set up in your own accounts.
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Step 4
Validate
Numbers checked against what you already know.
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Step 5
Hand over
Weekly report running, plus a short walkthrough for your team.
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Book a free 20-minute reporting check
Twenty minutes on how your agency reports today. You leave knowing where your numbers are weakest, whether or not we work together.
Book a reporting checkNo pitch deck, no obligation. If I can't help, I'll say so on the call.
Packages
Start with the free check. Everything after it is a fixed scope at a fixed price, agreed before any work starts.
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Free · 20 minutes, no obligation
Free reporting check
A short call on how you report today. You leave knowing where your numbers are weakest, whether or not we work together.
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From $600 · one-off
Starter dashboard
One live owner dashboard built from your ATS export: billings, placements, recruiter performance and pipeline conversion.
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From $1,200 · one-off
Dashboard + automated weekly report (most complete)
The owner dashboard, plus a report that lands in your inbox or Slack/Teams every Monday without anyone exporting anything.
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$150 · per month
Monthly care
Updates, fixes and a monthly insights note on what changed in your numbers and what it means.
Data and privacy
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Works in your accounts
Everything is built inside tools you own. Nothing is copied to a system of mine.
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Counts, not CVs
Stages, dates and fee values only. Candidate documents and personal details are not needed.
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NDA on request
Happy to sign yours before you share anything.
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Data stays in your tools
When the work ends, the dashboard and the data stay with you.
FAQ
Do you need access to candidate CVs?
No. Counts, stages, dates and fee values are enough.
Which ATS do you work with?
Any that can export to CSV or has an API. That covers data from tools like JobAdder, Bullhorn, Vincere, Recruit CRM and Loxo, via exports or API.
Where does the dashboard live?
A private link, or inside tools you already use.
What time zones do you cover?
I'm based in Lahore (UTC+5), which overlaps with the UK afternoon and the Australian morning. US calls are in the evening, by arrangement.
What does it cost?
Fixed packages, priced up front, starting with a free reporting check. See the packages
If your weekly reporting takes more than an hour, let's talk.
Twenty minutes on how your agency reports today. You leave knowing where your numbers are weakest, whether or not we work together.
Book a free 20-minute reporting checkNo pitch deck, no obligation. If I can't help, I'll say so on the call.